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Model Business Letters, E-Mails, & Other Business Documents

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Preface to the first edition (Leonard Gartside)
Preface to the sixth edition (Shirley Taylor)
Introduction
Written communication - an overview
Presentation of business documents Printed stationery Fully-blocked style with open punctuation
Continuation pagesParts of a business letter
Open punctuation
MemosFax messages
Checklist
Structuring your communications 4-point plan
Checklist
Language and tone The weakest link in your business writing
Ten steps to good business writing
Checklist
E-mail The explosive growth of e-mail
Seven deadly sins of working with e-mail
The good, the bad and the ugly of e-mail
The weakest link in your e-mails
How can you make e-mail work for you?
Customer care and e-mail
Creating electronic rapportE-mail @ work
NetiquetteChecklist
Enquiries and replies Requests for catalogues and price listsGeneral enquiries and replies
Requests for goods on approva
Visits by travellersRequests for concessions
Useful expressions
Quotations, estimates and tenders Terminology
Routine quotations
Quotations subject to conditions of acceptance
Tabulated quotations
Estimates and specifications
TendersQuotations not accepted or amended
Follow-up letters
Useful expressions
Orders and their fulfilment Placing orders
Routine orders
Acknowledging orders Declining orders
Counter-offers from suppliers
Packing and despatch
Useful expressions
Invoicing and settlement of accounts Invoices and adjustments
Pro forma invoices
Debit and credit notes
Statements of account
Varying the terms of payment
Methods of paymentUseful expressions
Letters requesting payment Tone
Late payments
Collection letters:- First applications for payment- Second application letters- Third application letters- Final collection letters
Checklist Useful expressions
Credit and status enquiries Reasons for credit
Disadvantages of credit
Requests for credit
Business referencesStatus enquiries
Replies to status enquiries
Useful expressions
A typical business transaction Request for quotation
Supplier's quotationRequest for permission to quote company as a reference
Permission granted
OrderSupplier's acknowledgement
Advice note
Consignment note
Delivery note Invoice Debit and credit notes
Statement of account
Payment
Receipt
Creative and persuasive documents
Complaints and adjustments Handling complaints
Complaints concerning goods
Complaints concerning delivery
Cancelling orders
Personal complaints
Checklist Useful expressions
Goodwill messages General goodwill letters
Letters of apology
Letters in which tone is particularly important
Letters of thanks
Letters of congratulation
Letters of condolence and sympathy
Checklist
Reports and proposals Introduction to reports and proposals
The Plain English Guide to Writing Reports- Defining the purpose- Investigating the topic- Organising the report into sections- Order of presentation- Order of writing- Numbering sections and paragraphs- Planning the writing- Revision
Checklist
Notices, advertisements and information sheets Notices Advertisements
Leaflets and information sheets
Design skills
Checklist
Circulars Circulars announcing changes in business organisation
Circulars announcing changes in business partnerships
Letters announcing change of representatives
Internal circulars to staff
Circulars with reply forms
Checklists
Sales letters and voluntary offers The weakest link in your sales letters
Successful sales letters
Specimen sales letters
Voluntary offers
Checklist
Useful expressions
Publicity material Press releases
Newsletters
Writing Skills
Checklist
Marketing matters Identifying your audiences
Why is customer care so important?
Customer care through Internet and e-mail
Marketing through
Table of Contents provided by Publisher. All Rights Reserved.

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